Project Executive Board meeting notes - extracts for WP6

14 Feb 2023

There is a good average of announcements for the six webinars.

On the 28th February ExPaNDS will be presented in Washington, D.C. in front of the lightsources community. This global endeavour is the next level of sustainability.

Together with Max IV an infographic will be published. End of this week it will be send around for review.

31 Jan 2023

The Synchrotron Radiation News article about ExPaNDS is submitted. Four of the six webinars for the PaN community are set up.

WP6 will disseminate the output of the grant.

The key achievements of Max IV can be used for social media.

There is a great interest in imaging (Diamond) on the training platform.

On the AAAS in March there will be a talk with a few slides about ExPaNDS.

17 Jan 2023

D6.24 was released in December.

WP6 is planning six webinars with use cases from the PaN community.

Community consultation has taken place at Diamond about the challenges of fair, there was a lot of input from the community.

A delay explaining report is written.

20 Dec 2022

For the WP3 workshop more than 110 questionnaire responses were obtained.

Heritage science communities have portals for their work and they try to find out how to incorporate data in these portals to make it FAIR.

800 people have registered for an early career meeting. They were asked about ideas for a DMP. This is useful for our sustainability.

06 Dec 2022

WP1/WP6 have catch ups for the final event. The deliverables are ongoing.

22 Nov 2022

Kat will send a doodle poll for the organising committee of the final event.

As soon as the download from Zoom is available, Kat will download the recorded WP3 joint session.

Thibaud reports about a questionnaire, which Isabelle has sent to the ambassadors. WP6 has already gotten some feedback. The questionnaire consists of two parts. The first part is about demographic figures, the second is about practices and policies. WP6 will send the questionnaire to each facility of ExPaNDS and then can be sent to the ambassadors, funders, stakeholders, scientists and users. We can reach out to 10.000 people. There will be an analysis tool for evaluating. The questionnaire takes 25 minutes. It can be saved in between.

08 Nov 2022

Kat thanks SOLEIL for hosting the WP3 joint event.

There are some deliverables that WP6 is working on which have to be submitted end of December.

25 Oct 2022

Thibaud is going to attend the WP3 joint event at SOLEIL. Kat offers remote help.

Furthermore WP6 organises time slots for catch ups with every work package. It is difficult to find time slots with WP4. Anton should contact Thibaud for a meeting.

WP6 will discuss the last senior engagement video and a final close out video with WP1 in the next catch up.

11 Oct 2022

Thibaud asks if our final event is taking place in Hamburg. Juliane confirms and suggests to start planning (WP1/WP6).

Thibaud reports that the VISA workshop presentations were uploaded to Zenodo.

There are 60 attendees registered for the ICRI.

Thibaud will be at Soleil for the WP3 joint workshop.

All upcoming deliverables are on their way.

27 Sep 2022

Thibaud will keep in touch with all WPs to connect and to collect information about the upcoming events and workshops. Kat offers help for the set up.

The VISA workshop was very successful. Kat was asked for the presentations and recordings. She is going to upload this to Zenodo.

13 Sep 2022

110 people attended the ALBA user meeting. Kat presented a poster from ExPaNDS.

Another senior level engagement interview has been done at ALBA with Caterina Biscari.

30 Aug 2022

Senior level engagement: Helmut Dosch (DESY) was interviewed last week, Caterina Biscari (ALBA) will be interviewed next week by Kat.

We need a decision if the ICRI 2022 satellite event takes place in person or if it is only a remote meeting.

16 Aug 2022

The IXS takes place from 21st to 26th August 2022. Alejandra will present ExPaNDS. WP6 is sponsoring this event with ExPaNDS bottles and bags. Kat is participating in the ALBA user meeting from 5th to 8th September. She is also interviewing Caterina Biscari for the senior level engagement.

For the VISA workshop in September there are already 42 registrants.

Instead of an ExPaNDS user meeting there will be a Diamond user meeting with international scientist with a session for ExPaNDS and PaNOSC.

02 Aug 2022

The IXS2022 takes place between 21st and 26th August and Kat would like to add a speaker talking about ExPaNDS. She will ask Alejandra to do it.

19 Jul 2022

05 Jul 2022

The senior engagement deliverable D6.24 is ongoing. Two videos with Andrew Harrison (DIAMOND) and Roger Eccleston (ISIS) are ready. Three more videos are planned. We have to make sure that the directors and the top management are aware of the open data management to generate enough resources inside the facilities.

Isabelle also reports about some use cases. For example a tomography on the char of a walnut, which can be used in filters for capturing antibiotics. Furthermore there is a use case with Thermo Fisher, which is not open source, but can lead to potental services from the industry.

WP6 and WP1 are going to start the planning for the user meeting in Brussels, where we want to present use cases. Isabelle and Kat ask for use cases to present and also to participate in the organising committee. Abigail asked if we can use the use cases for the DMP task (D2.8) that Heike is working on. Isabelle suggests to talk to Elliot and Alejandra. Ana asked if the training platform is also part of the plan for the user meeting. Isabelle agreed that this topic is important and WP6 is looking forward to input. Andy remarks that we have to clarify for every use case why it is an EOSC demo.

21 Jun 2022

Deliverables have been already discussed in the beginning of the meeting (see 1).

07 Jun 2022

D6.6 is ready.

Next conferences are the ESOF in Leiden (13-16 July 2022) and the PARI in the UK (18-20 July 2022).

24 May 2022

D6.6 is ready for review next week.

ExPaNDS is sponsoring the IXS 2022 in Oxford.

The senior level engagement (D6.24) is ongoing. The idea was to go to the LEAPS directors meeting and interview the directors with the help of a crew from Diamond for a video.

WP6 with PaNOSC have submitted an abstract for the ESOF in Leiden (13-16 July 2022), which has been accepted and is taking place 16th July in form of an online conference session, which is for 1 hour and 15 minutes in the presence of a moderator. Each panel member will give a 10-minute talk each, which will be followed by a Q&A session with the audience. The topic is open data for healthier societies.

10 May 2022

D6.6 will be ready for review next week.

The senior level engagement is ongoing and Patrick will go to Brussels to meet the LEAPS directors and make an interview with the help of a crew from Diamond.

WP6 has ongoing meetings with WP1 and WP2, but needs to meet with WP3, WP4 and WP5.

26 Apr 2022

Nothing to report.

12 Apr 2022

Three international meeting are planned. Sponsorship of IXS 2022 has been taken over. Unfortunately we missed the due date for Scidata Convention in Seoul.

29 Mar 2022

WP6 had an internal meeting and is working on three use cases (Covid, reflectometry and tomography). They prepare a roadmap. There is an industry case study with ThermoFisher ongoing.

15 Mar 2022

Nothing to report.

01 Mar 2022

Isabelle offered that WP6 took over the action to ask LEAPS if they would curate a Zenodo community, including ExPaNDS content, that could be sustained after the project ends. Kat will get in touch in the frame of her involvement in LEAPS WG6.

WP6 is currently focusing on driving the content behind the different use cases. In addition to finishing the 2 pending deliverables - which will be sent tomorrow for internal review - Kat is helping WP2 and WP3 in the organisation of their respective upcoming workshops:

Kat also announced we would sponsor a new international conference: the IXS2022.

15 Feb 2022

This week is “Love your data week”, so Kat is being very active on Twitter for ExPaNDS. Please check, share and retweet.

Every previous event recording and presentations are now available, respectively in expands.eu and in Zenodo: notably the librarian symposium, the PID workshop and the FAIRness of a prototypical PaN instrument presentation.

Kat is working on the 2 outstanding deliverables: the material for international conferences (using Sophie’s presentation at SXNS in January 2022) and the more general upcoming update of the ExPaNDS presentation for conferences. As asked in a separate email, all presentations made recently by someone from the PEB is welcome as input. Please send to Kat or upload to SharePoint.

WP6 and WP1 will need to look for alternatives to the AAAS participation, as it is still planned online and presents less interest in this format. Kat suggested the organisers to co-locate the planned ExPaNDS career-webinar but they admitted they would probably not succeed in getting enough audience for us.

01 Feb 2022

The use case interviews packed into 1 min videos are now ready, there are 7 in total. Isabelle thanked the PEB for the feedback received, in particular Uwe. Now WP6 is working on the data management plan on the back of those use cases, showing the actual changes it triggered at Diamond, up to the actual publication of the results. The identified users are also users of other facilities so Isabelle will involve them in a second phase.

As planned in the amended grant agreement, the next WP6 webinar will be on tomography with the UCL group. The 2nd one will be on heritage science and the Mary Rose. The third upcoming event is a career-focused webinar to showcase data science careers with gender-balanced role models.

Isabelle also reminded the PEB about the RDA call for abstracts for the hybrid 19th RDA plenary in June 2022 and encouraged us to think of a possible session.

18 Jan 2022

07 Dec 2021

Kat reported that Sophie has a 3 min “poster slam” at the BESSY@HZB user meeting this Thursday on FAIR and open data for national photon and neutron facilities in Europe.

An abstract was prepared with PaNOSC and submitted for ESOF 2022 on the benefits of open science in health. The application can be found in SharePoint.

Kat is also finalising the librarian symposium report taking Brian and Abigail’s feedback into account, with follow-up questions and a finalisation planned before Christmas.

23 Nov 2021

Brian is checking the final version of the librarian symposium report which will then be ready to go. Isabelle also reported the upcoming 1-min-videos are progressing well, Kat will circulate a “story-line” to WP leaders in the coming days for input and approval.

About the use cases in general, Isabelle continues to engage with the user ambassadors, discuss with Anton on a possible use of the reference datasets and see to include as well user representatives at the country level. More on this at next PEB.

09 Nov 2021

Isabelle noted we should be careful with the dissemination of our outputs in two many platforms: Zenodo, EU portal, website, training platform, … This can become tricky especially for monitoring purposes. Sophie takes the comment and will follow-up.

Isabelle reported the librarian symposium report would be ready for review this week. 2 use cases are also available and a third is underway. With the amendment accepted, Isabelle launched the 6 1-minute videos, for which the outline will circulate to WP1 and WP2 also this week.

The response rate on the metrics questionnaire is in the end around only 50% which makes it difficult to use. Isabelle asked the missing facilities (Elettra, PSI, HZB, HZDR, ISIS) to let her know why they can’t provide these statistics, to try and see what can be arranged. Abigail asked whether the data would be made accessible to all partners afterall, which was not yet decided since some facilities would on the contrary prefer if only aggregated figures were shared.

Patrick added we agreed to pay for a 3-pages article on ExPaNDS to be published in the journal EU research.

26 Oct 2021

12 Oct 2021

To follow-up on the librarian and data managers symposium last week, WP6 sent around a survey to participants, which results will be used for a short report on the event.

Isabelle reported the promotional video will be launched next week on social media.

The development of a use case for arts and humanities is progressing, with a foreseeable webinar in the first quarter of 2022. The head of conservation at the Mary Rose Trust would be contributing. Contact is maintained with the user ambassadors from all Europe to continue developing further use cases.

A Diamond user is investigating the Figlinq tool to judge its usefulness for the community and will be presenting his conclusions in an event WP6 will facilitate.

As hinted during the last PEB, Isabelle confirmed we would have a speaking opportunity for ExPaNDS at the SXNS 2022 conference dinner in January.

In terms of large international conferences, WP6 secured a slot at a soft X-ray community conference next summer in Oxford. There are also ongoing talks about a joint ExPaNDS - lightsources.org joint event on big data at the SRI 2022 in Hamburg. And third, WP6 is working on extending and presenting the demo made at our mid-term review at the 2022 Lung Development, Injury and Repair conference (GRS).

Isabelle is also aiming at publishing some metrics, gathered thanks to the earlier survey, on Twitter, for the upcoming World Science Day of the United Nations (10/11/2021).

28 Sep 2021

The librarian symposium is now upcoming this Thursday. It has 63 registrants at this stage. It was well cascaded at each facility, notably thanks to European heads of comms meeting.

Kat also secured a 10 minutes slot for ExPaNDS to present at the HZB user meeting on the 9th of Dec. The topic / presenter will be discussed with Patrick. Discussions are also ongoing for a possible talk at the SXNS 2022 in January in Lund.

14 Sep 2021

In addition to sorting the amendment, Isabelle reported that Kat applied to international conferences, in particular the Gordon X-ray Science series of conferences where 6 abstracts for posters were submitted.

It was confirmed that the librarian symposium will be recorded, to be then uploaded to the training platform. Isabelle is meeting the heads of comms tomorrow, she will make sure the information on the symposium reaches all facilities librarians and data managers.

The tomography use case continues being developed, including the involvement of ThermoFisher’s specialised reconstruction software.

17 Aug 2021

Upon Isabelle’s return this week, Kat will be finalising the M24 deliverables for WP6. The organisation for the librarian symposium is progressing, with confirmed speakers from F1000 for example.

Kat is also working on small changes to the ExPaNDS.eu website following the remark to add a disclaimer for deliverables that are published but not yet accepted by the EC. See issue #28.

The metrics survey results are being collated by François at Diamond, and is only missing 2-3 facilities who didn’t manage to answer. How and when the results will be published and if the raw data will be made available are still to be defined.

The promotional video’s release was postponed to avoid the summer season quiet and will happen around the beginning of September.

20 Jul 2021

06 Jul 2021

WP6 is carrying on its activities on the use case with WP3, the organisation of the librarian symposium and the work on profiles for the website. The meeting with Brian on the taxonomy is planned for this Friday.

The promotional video is now finalised and will be launched in the next few days.

The update of the ExPaNDS presentation is also finalised, Sophie needs to review it and upload it to the EU portal.

Isabelle noted that the 14th SRI was reported to the end of March 2022, and that she would look at submitting an abstract with PaNOSC. Alun mentioned the NOBUGS 13 event which should happen in Autumn was a possibly good opportunity to reach the “RI/Facility’s scientific software and computing staff” stakeholder group.

22 Jun 2021

Isabelle appreciated the session she contributed to at the EOSC symposium 2021, noting for example good contacts formed with EOSC-synergy.

The Metrics questionnaire was sent to facilities yesterday, with an expected reply by the 16th of July.

The use cases with WP3 and the Diamond user community ambassadors will be developed further over the summer.

Kat has been liaising with the heads of comms at our different facilities to have feedback on the promotional video and organise the next meeting with them. Final touches will now be integrated into the video before it is made public. HZDR updated its logo so our ExPaNDS cloud logo was also updated.

25 May 2021

Isabelle updated us on the user engagement at Diamond with a first successful meeting where half of the 50 ambassadors were present. A second meeting discussing the use cases in more detail is being prepared with the help of Sylvie and Steve. WP6 managed a submission for the EOSC symposium 2021 on this topic.

The librarian symposium prepared with WP2 was rescheduled to the 30th of September. The draft programme is progressing and will be circulated.

Isabelle was grateful for the feedback received by PEB members on the metrics survey, it will now be sent around to facilities. The user questionnaire is also being finalised. Trying it out on the 25 Diamond users ambassadors demonstrated it worked well and that the feedback received could be really valuable.

Isabelle also reported she was seeking a better solution than the online versions of the AAAS and ESOF for outreach, in the frame of the upcoming deliverable on international conferences.

Finally, the promotional video is heading in the right direction and will soon be made available.

11 May 2021

D6.11 - ExPaNDS presentation for conferences (Diamond) - 30 Jun 2021
This is the usual update of the ExPaNDS slide-deck.

D6.5 - ExPaNDS representation material for relevant large international conferences (Diamond) - 31 Aug 2021
MS22 - AAAS & ESOF attendance (Diamond) - 31 Aug 2021
These were significantly pushed back because of COVID-19 when we prepared the amendment and are already upcoming. WP6 has them on their radar and the different possibilities will be discussed in a parallel WP1-WP6 catch-up.

D6.20 - Assistance to the development of the taxonomy strategy for the relevant data catalogues (Diamond) - 31 Aug 2021
MS29 - Taxonomy strategy (Diamond) - 31 Aug 2021
Isabelle discussed this deliverable with Brian and will trigger a dedicated meeting, possibly with the techniques ontology people too.

Isabelle also drew our attention to 3 surveys being prepared by WP6 on which she will seek feedback on from the PEB:

27 Apr 2021

Kat reported she had already revised the WP6 slides following the rehearsal and worked on the technical report for WP1 and on the KPIs for dissemination.

This Thursday (29/04/2021) there will be the Diamond ExPaNDS user meeting, a two hours online meeting with the user community of Diamond who volunteered to be more directly engaged in the grant. Mark will first present the project, then the 6 use cases will be presented to fuel a Q&A session with the users. This event is part of the user meeting replacement strategy.

The WP profiles are also progressing for the website update. All WP provided a list of people to be included.

WP6 created an ExPaNDS background for Zoom and is working on a new visual of ExPaNDS facilities on the European map for Anton to be used at the review.

For the promotional video, Ben is expecting feedback on the text for the 3 internal footages (Abigail for WP2, Carlo for WP3 and Oliver for training). These will be then filmed in the next two weeks or so.

13 Apr 2021

30 Mar 2021

On top of the reporting activities, which include for WP6 additional work on the KPIs and update of the communication strategy, Isabelle reported the WP3 use cases were now integrated in the slide deck to present ExPaNDS. The commercial FAIR use case for tomography will also be included in about two weeks.

Isabelle is also working to get some metrics for the review meeting, on the number of publications from PaN in the first period for example. In addition, the visuals to help demonstrate what the PaN services landing page could look like progressed and Isabelle will be sharing them with the WPs for feedback.

Following feedback from the annual meeting, the editorial process to add profiles in the expands.eu website has also started with the aim to present actual people who are working for the grant.

Regarding the user meeting replacement, Isabelle called the Diamond user community and received 40 responses from possible ambassadors happy to be more engaged and to give feedback on the use cases we are developing. A local collaboration with Sylvie to map publications to data DOIs in 12 different disciplines at Diamond was also started.

In addition, Ben who used to work at MAX IV is working closely with Patrick on a 6-9 minutes “promotional video” for the project, to be delivered for the review.

16 Mar 2021

Isabelle is working on a FAIR use case with commercial stakeholders, who would beneficiate from our PaN search API to offer services on top. The use case is being prepared with WP3 (Carlo) to have it for the review meeting.
Alun confirmed it would be a useful use case to show and Andy compared it with the similar possible BATTERY2030+ collaboration that arose when he presented PaNOSC to their RDM event.

The updated slide deck to present ExPaNDS and its achievements is in progress and will be soon proposed for review.

The draft agenda is now ready for the WP2 joint librarian event. We are now working on the topics.

Finally the video with the stakeholders interviews for the user meeting is progressing, in particular the storyboard and the processing of the DESY material. It will now be extended to other facilities.

02 Mar 2021

Kat reported quite a lot of activities were taking place in WP6 at the moment:

16 Feb 2021

02 Feb 2021

19 Jan 2021

In the previous weeks, Kat added new pages to the expands.eu website: related projects, deliverables, a resources section with infographics, videos and recorded presentations. She encouraged everyone to provide feedback.

As part of the development of the new strategy for the user meeting deliverable “package”, Kat reported an EOSC-life meeting with Susan Daenke, progress on the preparation of the librarian meeting (see WP2) and the upcoming meeting with facilities communication teams. The latter has, among others, the goal to identify high-profile scientists in each facility for possible interviews on their requirements and use cases for ExPaNDS.

Finally Kat was happy to report a good attendance to the PaN ESCAPE data lake workshop and a very good feedback in the first answers to the post event survey.

15 Dec 2020

Isabelle reported an upcoming update of the website with the videos of our recent events this week.

The roadmap due this month is progressing well and was already reviewed with WP1 and WP2. Three more meetings are planned this week to discuss it with WP3, 4 and 5 before delivering to the Commission.

A monthly meeting will now take place with PaNOSC comms, with an additional one-on-one catch-up every two weeks between Nicoletta and Kat.

The meeting with the comm-teams from every RI, using the network of communicators developed by WP6, is being planned for the 1st half of January.

In January also, Isabelle reported WP6 would follow-up on the internal survey mentioned during the annual meeting for the project to give feedback to the dissemination strategy.

As drafted in the roadmap, Isabelle finally stressed the two next major events to be organised:

01 Dec 2020

Isabelle stressed that the upcoming focus of WP6 would be on the roadmap deliverable due by the end of the year and on the user meeting to be organised before the end of February 2021. To progress on both, Kat will send invitations to each WP leader before the holidays to gather their input.

Following one of Daniel’s suggestion during the annual meeting, Isabelle is also looking at how to connect on a more regular face-to-face basis with local communication teams at partner facilities.

Kat mentioned the training workshop on FAIR recordings and survey results would be made available soon.

17 Nov 2020

27 Oct 2020

13 Oct 2020

WP6 helped a lot with the dissemination and facilitation of the WP2 and technical workshops, all confirmed they were really happy.

Isabelle also reported the recent work on the justification for the ‘reference from community websites’ milestone and agreed to send it asap to Sophie for an upload to the EU portal this week.

Isabelle is also meeting Nicoletta to prepare the WP6/WP9 annual meeting session. She finally reminded WP6 had two important deliverables upcoming: the roadmap and the user meeting.

29 Sep 2020

Kat was very successful in disseminating the two upcoming events for ExPaNDS, for which we have more registrants than expected:

Kat also reported she was tracking the registrants’ background for WP5 KPIs. Abigail inquired if there were other KPI requirements coming from WP1, for the post-event survey for example. Sophie confirmed there was no other need than WP5’s.

The invitation to register to the ExPaNDS/PaNOSC annual meeting was also launched on different channels (EOSC liaison platform, Twitter, LinkedIn, expands.eu) and Kat will notify all@expands.eu in the following days.

15 Sep 2020

Kat disseminated on the upcoming WP2 workshop:

There are already ~30 registrants to both days.

Kat also shared the update on the Technical workshop which, as Daniel sent, will now be spread over 2 afternoons (8th and 9th of Oct) and will integrate a 2h session on Calipsoplus, to share the experience on this closely related finishing project. There are 56 registrants to this event now.

Kat also mentioned the SOLARIS user meeting she attended with Sophie last week, we had a poster session where 13 people apparently attended but we saw only one... There were 13 views on the video and the poster so that’s already something.

An updated version of the expands.eu website with a related projects page featuring PaNOSC, LEAPS, etc is coming up soon!

Finally, Kat will also pick up the weekly WP catch-ups.

01 Sep 2020

Isabelle is in close liaison with communicators at PaN facilities for the dissemination of the WP2 upcoming training workshop on FAIR and the ‘portal architecture test experience.

Sponsorship opportunities still reveal to be too expensive for the few networking possibilities they offer online. The user meeting with lightsources.org also presents some challenges, WP6 is rethinking how to best adapt.

Good news: Kat will represent ExPaNDS in a poster session at the SOLARIS user meeting next week, with the infographics on the benefits of open data.

18 Aug 2020

Kat reported the ongoing activities for the annual meeting and technical workshop preparation. The different calls for posters or talks did not materialise yet.

04 Aug 2020

21 Jul 2020

Isabelle confirmed the 3rd ExPaNDS video on PaN facilities had been disseminated this week in e.g Twitter. WP6 is now still seeking, as alternatives to sponsorship, the best online conferences to come. Isabelle mentioned a Lightsources event in September where ExPaNDS could be presented, which would represent a good user meeting opportunity for the associated deliverable in WP6.

Regarding other deliverables, the corporate presentation was updated and is available in SharePoint. The roadmap and vision needs inputs from WP2-3-4 and Isabelle and Kat will evaluate the situation for M12 considering the adaptation needed for the extension.

Kat also mentioned the current website update in progress, which will link ExPaNDS to LEAPS and PaNOSC, among others.

07 Jul 2020

Our participation to AAAS’s upcoming event next year is in progress. The third ExPaNDS video on instruments is being circulated to the Heads of Comms at partner facilities and will be released afterwards.

23 Jun 2020

The work on the 3rd video of the series, on PaN instruments, is ongoing and Kat expects it to be ready by the end of the month, although it is not a deliverable per se.

The revised version of the ExPaNDS general presentation will also be submitted for review by Patrick, Daniel and Sophie by the end of the week.

Kat also reported on the 3 major events WP6 was investigating for us. She is in contact with these 3 conferences to discuss sponsorship possibilities:

Internally at Diamond, there will also be on the 30th of July an internal webinar on Jupyterhub and Kubernetes. It will be recorded and will act as a try-out for the ExPaNDS user webinar.

09 Jun 2020

Kat reported on the current work on organising the webinar on Kubernetes and the replacement of one of the deliverables with a third video to finish the current series. This one will explain how light and neutron sources work.

The ExPaNDS general presentation template will also be updated by the end of the month to integrate the architecture.

26 May 2020

Isabelle reported the last ExPaNDS video was successfully disseminated in the community, e.g. with lightsources and neutronsources.org.

The upcoming webinar on Kubernetes was discussed, especially if we should orientate it to the concrete issues of deploying the PaNOSC portal at our sites as Daniel and Jamie were planning to do in a transverse technical workshop. A specific meeting will be set up to progress on this (see actions). Isabelle wanted the first webinar to take place in June.

28 Apr 2020

The ExPaNDS second video is now ready for a final review by the PEB before today EOB. It will then be delivered in the following days. Kat said there would also be a poster to accompany the video, like last time.

Following Andy’s suggestion, a “related projects” page will be added to the website, with PaNOSC and other relevant projects.

A communication of our partner’s achievements regarding COVID and the fact that ExPaNDS is carrying out with his works could be the subject of a tweet, using the EU template against COVID provided by our PO.

14 Apr 2020

Recruitment update: No further recruitment needed

Deliverable due M8: Info sheet on ExPaNDS and benefits of open data for RI users (Diamond): will be the second video introducing ExPaNDS. The storyboard will be shared today with Patrick and Sophie.

The ExPaNDS first video infographics was released last week, in the lightsources.org newsletter, Twitter, the website…

The first round of webinar ideas is almost ready and was fed by internal discussions at Diamond. The use of container technologies for cloud computing (with Kubernetes) was suggested, for example.

31 Mar 2020

Deliverable due M8: Info sheet on ExPaNDS and benefits of open data for RI users (Diamond)

For WP6 one of the Covid-19 impact is the delayed dissemination of the poster/video. Isabelle also made a contextual change to the video (changing the virus spread page). Its publication in lightsources.org and neutronsources.org is scheduled for Friday.

By the end of April the second video will be published, on the benefit of open data, under Daniel’s technical overview.

About the webinar, a first round-up of topics will be sent to the PEB for brainstorming by Kat next week. The WP6/WP meetings will also start again as of next week.

17 Mar 2020

Isabelle asked Daniel to help WP6 with the technical content of the ExPaNDS info sheet due end of 04.2020, he accepted. Isabelle also announced that the ExPaNDS video would be advertised using lightsources.org weekly newsletter and neutronsources.org.

Given the current circumstances with COVID-19 outbreak in Europe, the dedicated user meeting will most probably turn into a Webinar. Diamond has all the infrastructure to hold such events. A list of topics that could attract the widest audience will be suggested and discussed with WP leaders and TC in the following weeks.

There are still access problems from ALBA and PSI to the SharePoint. WP6 is working on a solution ASAP!

03 Mar 2020

Deliverable due M6: Engage science communicators based at PAN RIs + Infographic of metrics and KPI linked to WP2, 3 and 4 + ExPaNDS presentation for conferences (Diamond): All three delivered on time! Publicity on them to follow, with an event/meeting/something to relate to, to make it more striking.

The next deliverable is due M8 by Diamond: Standard Information sheet on ExPaNDS and the benefits of Open Data for RI users. A brainstorming will soon take place between Isabelle and Kat. PaNOSC and WP2 will be asked to contribute.

Kat shared the challenges for the Dedicated European user meeting focused on ExPaNDS due this summer. Anton will not present at IUCr and other leads must be found. With the foreseeable restriction on travel, this deliverable is more than uncertain for now!

18 Feb 2020

In addition to the work on the deliverables, WP6 is planning a talk for ExPaNDS during the micro symposia at IUCr (the plenary and key sessions are already booked) and seeing to it with Anton (WP4). Andy mentioned he would be giving a talk at the workshop on raw data management (link) and that it would be good if the PaN community was represented at the one on MX data formats, metadata and validation (link).

The participation at SXNS event in Lund end of June will not be pursued.

04 Feb 2020

Reminder to present ExPaNDS in our respective facilities. The Diamond presentation by Mark had 50 attendees! Recent work is focused on getting slots for ExPaNDS in future user meetings and working on M6 deliverables.

21 Jan 2020

Isabelle will be meeting Andy and J-F. Perrin from PaNOSC on the 26th of February to discuss the vision for ExpaNDS. 2 user meetings are being ‘investigated’ for an ExpaNDS participation: at LUND and at the IUCr. WP6 (Kat) will participate to DESY & XFEL user meeting along with Anton and Sophie, postcards are being drafted to be distributed then. An infographics video is also currently being made (it is due by the end of February). Finally WP6 encourages all partners to print and display an ExPaNDS poster in each of our facilities and present it. The poster in on SharePoint.

07 Jan 2020

Regular work carries on with WP leads and with PaNOSC. In particular, the will for a joint presence of both projects at user meetings is shared between WP6 and their PaNOSC counterpart. To enhance traffic on the ExPaNDS website it is reminded that all events of interest to users are to be mentioned to WP6. Finally a SharePoint space for the project has been developed and is ready for testing by all WP leads. A feedback from all ‘beta users’ is welcome ASAP with the objective of agreeing on a migrating from the landing page to it as soon as next PEB.

03 Dec 2019

Current audit on mail listings; the meetings with WP leaders carry on every week.

13 Nov 2019

Kat Roarty joined the team as well as Emelie Hilner who participated in PANOSC Annual Meeting, participated in the INFRAEOSC 5 phone conference; plans to discuss training platforms with JISC; contacted Head of Communication at COM; got one feedback on deliverable “Communication Strategy…”; offered to shift 0.25 FTE to Soleil when needed, this will be discussed between Isabelle and Nazaré next week and feedback will be provided.