Project Executive Board meeting notes - extracts for WP2

14 Feb 2023

D2.9 has been submitted. WP2 is working on sustainability and preparing the webinars with Kat.

31 Jan 2023

WP2 will finish the deliverable this week. Furthermore the work on the sustainability template is going on.

17 Jan 2023

WP2 is working on the deliverable. A final WP2 meeting is taking place on 19th January 2023.

20 Dec 2022

For D2.9 an outline is ready. Brian would like to discuss some of it with other ExPaNDS members next month.

06 Dec 2022

“However, I did want to update the PEB on the FAIR Task Force. We had our final meeting yesterday, so that task force has now closed (several of the other projects involved have already finished by now anyway.) Jos (EOSC-Pillar) has confirmed that there is no official final reporting requirement for the task force (so there won’t be a final report.) Obviously, we still need to show that we collaborated, so that collaboration effort will need to be mentioned in Sophie’s final technical report for ExPaNDS.” (Email, Abigail)

22 Nov 2022

Nicolas and Majid have contributed to D2.8. Heike has sent it for review to Oliver and Steve.

08 Nov 2022

Brian is reporting about a paper that Heike (together with Andy Gotz) is writing for the CODATA Data Science Journal about the data management in ExPaNDS and PaNOSC.

25 Oct 2022

D2.6 is going to be sent to Patrick and Marta for the review on Friday.

D2.8 will be ready next week. Oliver Knodel and Steve Collins will reviewing the document.

For D2.9, which will be written by Abigail and Brian, Abigail remarks that end of January is not a good time for a deliverable because of the holidays in between and asks if we can extend the deadline to midst of February. Juliane thinks that submitting at the end of January would be the best, but two weeks after will not be bad. Juliane will talk to Patrick about this topic.

11 Oct 2022

D2.8 is ongoing and Majid reports about writing meetings with Heike, which is a good idea.

Abigail and Simon continue writing the text for D2.6.

Reviewers for both deliverables have to be found.

Questions and remarks of the mid-term review will be adapted in D2.9. A planning meeting with WP6 is needed.

27 Sep 2022

The FAIR self assessment workshop was successful. 9 of 10 facilities have attended and have presented their results.

13 Sep 2022

Two deliverables have to be received in November.

For the DMP deliverable, Nicolas and Majid are working on the technical aspects and the description will be sent out.

30 Aug 2022

Nothing to report.

16 Aug 2022

The FAIR reporting is going on and a new meeting is being organised for the end of September. The deliverable has to be submitted at the end of November. Simon and Abigail are writing on the full outline for D2.6.

02 Aug 2022

Nothing to report.

19 Jul 2022

• Metadata Deliverable D2.7 went in.
• Workshop of the 2022-07-06 on FAIR assessment was successful
• Planning a follow-up workshop on 2022-10-26.

05 Jul 2022

D2.7 is ready, Kat will upload it to Zenodo and Juliane will upload it to the EU portal.

The template of the FAIR assessment deliverable will be discussed in a workshop on 07/07 with all survey coordinators of the partner facilities.

21 Jun 2022

Brian and Abigail need DESY, HZDR and ELETTRA to confirm the coordinators for the FAIR assessment survey.

07 Jun 2022

D2.7 is being review and will be ready in 1-2 weeks.

The FAIR assessment template is advanced and is ready at the end of the month. The initial workshop is on 6th of July with a representative of each facility of the project. The questions of the survey will be presented and open points will be clarified. The survey is open until the end of September, where in another workshop the facilities will present an overview of their responses and how/if the excercise was helpful for them in relation to their goals around FAIR data.. By returning their completed survey reports to WP2, facilities are agreeing to having their reports open published as part of D2.6. This will be made clear both in the workshop itself and via a statement included on the survey. To this end, facilities will need to ensure they have the necessary sign off from whoevers needs to do the sign off at their facility.

Heike is preparing the workshop at the face to face meeting about DMPs (D2.8).

24 May 2022

The D2.8 (DMP) meeting is every two weeks.

Simon Lambert is a new colleague and is working on the FAIR evaluation task. A template with questions will be provided to the facilities. A coordinator from each facility will be asked to have the responsibility to collect all responses and to ensure the written report is passed back to WP2 by the deadline of 1st October.

10 May 2022

D2.7 is being completed this week and will be ready for review. Reviewers are Kat, Patrick and Darren.

The FAIR assessment workshop will take place on 6th July.

The kick off meeting for D2.8 took place on 6th May.

26 Apr 2022

D2.7 is progressing. Nicolas (task lead) has distributed ‘homework’ to task contributors, so everyone should be clear on which sections they need to write/finalise. With timely contributions from colleagues, Nicolas aims to have the document ready to go for internal review around mid-May.

Work on task 2.5 (FAIR assessment) is ongoing. A preliminary list of questions for the survey is now complete. Next steps include refining and reducing the number of questions to a manageable number. Given the complexity of finalising the survey and accompanying contextual information, it seems likely that we will postpone the 25th May workshop by a few weeks (possibly until after the planned June PaNOSC/ExPaNDS meeting?) Abigail to discuss a new date further with task participants and then with Kat.

A kick off meeting for the second deliverable associated with the DMP work (task 2.2) is planned for 6th May. Final details about the meeting to be sent out by Heike (task lead).

12 Apr 2022

D2.7 is in progress and needs to be tied up. There is much input from different people, especially WP3 and WP4. Abigail and Brian discussed if the deliverable could be submitted a few weeks later, because there is still so much new input. Patrick suggests to reduce the review time but keep end of May as the submission date. Abigail and Nicolas discuss the maturity level of the contributions and the overall picture. Abigail mentions that on her point of view some points (e.g. NeXus) are very technical in nature, which in practice means that only a few people from the wider group working on the deliverable are actually able to contribute to these aspects of the deliverable. Patrick states that D2.7 is a very important deliverable. Isabelle and Brian would like to review the document. For the FAIR assessment task there will be another meeting to set up a survey (25th May). This meeting is to present the survey questions to the facilities, explain the self-assessment process, and answer any questions from facilities about what we are asking them to do. This is planned for the facilities and they should give their input on a new approach for FAIR data assessment. In September there should be a second meeting about the results. Abigail points out that there is no deliverable for training in WP2, i.e. as opposed to the situation in WP3, where there is a clear deliverable related to training. In the other WPs, training material needs to be prepared as well, but we don't have the advantage of it being presented as a formal deliverable. Rather, it is soert of mandatory extra. Patrick claims that it is cleary documented and the reviewers know.

29 Mar 2022

D2.7 and D2.6 are in progress. There will be a survey/consultation about the FAIR matrix, the workshop is planned end of May (with Abigail).

15 Mar 2022

For WP2, consultation workshops for D2.3 covered detailed policy consultation. Metadata workshop on 1 March 2022 received feedback from partners to contribute to D2.7 (#17).

Patrick will ask the PO about a 3-month extension of the FAIR assessment task (#36).

It was discussed where the doubts of the senior management on the FAIR data are (#32). Are they reputational or more financial?

Brian is preparing a FAIR assessment workshop with Kat at the end of May 2022.

There was a workshop for D2.7 two weeks ago, it will be published in May 2022.

01 Mar 2022

For WP2, issue #17 is covered by the extensive consultation on the data policy framework of each facility’s policy makers, which led to its final version. Additionally, the workshop tomorrow is a cornerstone in the plan to validate the metadata framework, which covers the second aspect of the recommendation. Abigail will close the issue with the appropriate justification, after checking with Brian.

Issue #19 is supposed to be addressed in the frame of the FAIR assessment task, Abigail will confirm how exactly with Brian too.

The internal review of the PID infrastructure deliverable was finished as planned last Friday. Vasily and co-authors are taking the comments into account and will be finished by Thursday, so Sophie can publish on Friday.

Brian asked offline for a 3-months extension of the FAIR assessment task, because of its possible dependency on the metadata framework but mainly because the task is important and deserves the extra attention. Sophie and Patrick agreed and will ask the PO if we can delay the delivery for D2.6 to November 22.

Abigail reported an issue raised during the last WP2 monthly meeting about checking the services we use in the frame of the project were GDPR compliant: e.g. bioportal, Zenodo, GitHub and asked for WP1 guidance. When someone offers services to people located in the EEA, they have to be GDPR-compliant so WP1 is not checking that. Our contribution is limited to what we directly develop, e.g. the PaN training portal. Uwe suggested involving their HZDR DPO to check everything there was in order.

Alun informed us that PSI had a new documented procedure for research data management that Gerd managed to get published at the end of Feb. A new data policy will be derived from it, with much input from ExPaNDS and PaNOSC frameworks.

15 Feb 2022

The deliverable on PIDs was sent around by Vasily for internal review last Friday. The reviewers have until the 25th to send their feedback.

WP2 is preparing the upcoming workshop on metadata issues (taking place on 02.03.2022). It will feed into D2.7, which are the final recommendations for FAIR PaN data management, and vice versa. For now the work on D2.7 is mostly to align the views of the different contributors, which is taking time but Nicolas sees good progress.
Paul noted we should be careful with WP4 interfaces in this document, especially on:

• the fact that NeXus is identified as a major conveyor of metadata (is that the case for reference datasets e.g.?)
• and that at the data analysis stage in the experimental life cycle, one needs to include provenance information.

We should make sure WP4 is aligned with these statements (and applies them).

Another task is running in WP2 on FAIR evaluation. UKRI is preparing guidance notes and questions to be sent around to partners, after the workshop on metadata. The slides Brian showed at the extended PEB on the strategy for FAIR assessment were shared with the group (on eb@expands.eu) and are also available in SharePoint (in WP2 folder). WP2 will start organising the subsequent workshop foreseen in May/June with Kat.

The data policy guidance note is now published in Zenodo so it will now be linked in the training platform too.

Brian also mentioned participating in a preparation meeting for a workshop on policies with the other INFRA-EOSC-5 projects. The event is planned for the 3rd of May, and is really focusing on national and regional projects; he found it hard to find the right level for ExPaNDS to contribute.

01 Feb 2022

Vasily is working on the upcoming 2.5 deliverable on PIDs. Abigail suggested Oliver as a possible reviewer, given his experience with PIDs at HZDR. WP2 will try to have an internal version ready for review sooner than 14th of Feb (as asked by task leader) to ensure the deadline. We have many late deliverables accumulating, any deliverable on time helps a lot.

Concerning the upcoming workshop on FAIR data management (metadata), the questions are being refined. Once they’re ready, 2 e-mails will be sent:

• a first one to facility representatives, including the questions to prepare and asking to nominate someone, by the 11th of Feb, to attend the workshop, someone who will be expected to answer these questions;
• a second one to all, inviting them to attend the workshop.

Then Abigail mentioned the FAIR assessment task, which is due this summer and is a big piece of work (hence item #2 of the agenda). She foresees difficulties publishing self-assessment results because we don’t want to end up comparing facilities with one another and ending up with reluctance to publish. Isabelle agreed to help and discuss this possible issue separately with WP2.

Data policy guidance notes are now ready to be put in the training platform. Similar notes will be produced for DMP guidance.

Finally, Sophie asked WP2’s opinion on the catalogue of FAIR tools for PaN. It was discussed during a WP2 meeting but it was not clear who the audience was and they wondered whether tools like FAIR-aware were not too generic for example for such a catalogue. A separate meeting would help to progress on this, so Sophie will get in touch.
Alun mentioned that training content provided by ETH Zürich was useful for young scientists at PSI.

18 Jan 2022

07 Dec 2021

The DMP deliverable is now delivered and published. The DMP implementation is still to be defined in the remaining year adding also more context on how each piece of information will be used further along the RDM process. Brian underlined that the DMP will not sit on a shelf but will be used at several stages, which should be highlighted and explained.

Uwe also noted that users often come for a series of experiments, so a first DMP can be used afterwards as a basis for following proposals. This can also be highlighted / exploited to pre-fill the DMP template.
At HZDR for example, only ~50% of users are first-comers. It would be interesting to know if this statistic is similar at other facilities.

23 Nov 2021

Brian confirmed the DMP deliverable’s review was now finalised and that it only needed the final formatting and english-related edits before being published.

Nicolas is kicking off the second phase of the work on data management.

Brian also informed the PEB that the presentation from HMC (HZB) on FAIR assessment of instruments was very interesting input for the upcoming work in our own task. Recordings will be made available.

Finally, Abigail reported that following the update of the training plan with WP5, training material was discussed during the WP2 last monthly meeting. In particular, possible training material on DMPs is envisaged, in addition to the deliverable.

09 Nov 2021

Brian reported good feedback on the workshop on PIDs on the 22nd October, that will be used in the future deliverable.

The deliverable on DMPs is finalised and was submitted for internal review last week. Majid, Sophie and Jonathan from PaNOSC agreed to review it; it should then be ready to be published by the end of November as planned. There is still some work to do on DMPs and this task will continue with a final deliverable due in Nov. 2022.

Brian reminded us that next Monday HZB (HMC) will present how they assessed the FAIRness of an instrument at BESSY.

Abigail has an interview with FAIRsFAIR tomorrow about our data policy updates, with a bit of a different focus than the last story. She will let us know when it is published so Kat can include it in the newsfeed of expands.eu.

As suggested by Sophie, Abigail added an item to address the KPIs during the monthly WP2 meetings from now on.

26 Oct 2021

12 Oct 2021

Abigail reported that following the progress report discussions, it had been decided not to publish the full write-up of the consultation process for the data policy framework, as each individual facility hadn’t sent their explicit consent. It will be kept as an internal project document, in SharePoint. The reference to this supplementary document will be amended in the data policy framework deliverable itself asap.

On the DMP task, Heike is getting ready to have a reviewable version of the upcoming deliverable “DMPs for Photon and Neutron RIs” by the end of October. A useful meeting last week made sure the two simultaneous deliverables (the one from ExPaNDS and the one from PaNOSC), both due at the end of November, were well complementary.

To kick-off the update of the recommendations for FAIR Photon and Neutron Data Management, Nicolas is for the moment still trying to find a date to accommodate most contributors.

Vasily and Kat finalised the organisation of the second workshop on PIDs on the 22nd of October. The programme is available here and the registration link here.

Abigail and Brian also started the discussions on the FAIR assessment task and in particular the opportunity to use F-UJI, a tool developed by FAIRsFAIR to assess the FAIRness of datasets. However in ExPaNDS, we mostly want to focus on the FAIRness of the data creation process itself (the experiment) and not so much the end-result (the dataset). On this topic, HMC will be presenting their experience with FAIR assessment of beamlines to both ExPaNDS and PaNOSC interessees on the 15th of November 2021. Invitations will be issued soon to all WPs.

28 Sep 2021

Tasks organisation was discussed during the last WP2 monthly meeting. In particular, Nicolas is kicking off the work on data management.

Brian contributed to the INFRA-EOSC-5 projects workshop on Policies at the OSFair. The session was recorded and is available here.

14 Sep 2021

Brian and Abigail are expecting Patrick’s “go” before publishing the supplementary material linked to the data policy framework consultation.

Heike is on track with the task on DMPs, with good coordination with PaNOSC. It will be the next deliverable for WP2, due end of Nov.

The content for the 2nd workshop on PIDs is being discussed. Kat will follow up with Vasily for the event organisation.

With one deliverable every 3 months from now on in WP2, deliverable leads are to articulate the work so everyone can get organised. This will be discussed at the next WP2 monthly meeting this Thursday.

17 Aug 2021

The updated data policy framework is in its final stages with the review from Alun, Uwe and Sophie received and processed by Brian and Abigail. The consultation was a very interesting exercise that is well captured in the deliverable. It will be delivered on time.

Concerning the other tasks:

• a DMP template outline is now available and will be further developed, e.g. to get it more structured;
• the task on PIDs is looking to hold a second workshop on PIDs around the annual meeting timing. Vasily will contact Kat to see if / how WP6 can help;
• the upcoming work on the metadata framework update and associated consultation were discussed last week with Nicolas and Abigail. It will be a different process than the data policy consultation that will more specifically focus on WP3 partners.

20 Jul 2021

06 Jul 2021

WP2 currently focuses on writing the update of the data policy framework. On 16.06 the monthly meeting for WP2 took place (see minutes), showing normal progress on all other tasks.

Brian confirmed the save-the-date will soon be sent out for the librarian symposium and informed us he had a new starter at STFC for WP2 (and WP4). Kat will send their details to Sophie for the “welcome package”.

22 Jun 2021

In the frame of the data policy framework update, Brian and Abigail are analysing the feedback received from all partner facilities following the consultation. This will be the basis for the updated version of the framework due in August.

The FAIR implementation story of ExPaNDS for FAIRsFAIR Abigail had written has now been published. We are their first “Adoption story”.

Following the meeting with ISIS@MACH, Abigail identified some gaps in training material for data stewardship for PaN. WP2 will try to fill those.

Brian informed us he was currently engaging with ISIS on an end-to-end neutron use case on FAIR data analysis and data catalogues and that he would keep us updated.

25 May 2021

Brian reported a regular overall progress. The first meeting for the data policy framework update is planned in June.

Brian is also working with FAIRsFAIR on their task to harmonise data catalogues and thinks we could be a good use case for them. He will plan a meeting with Alun next month on the topic.

11 May 2021

D2.3 - Final data policy framework for Photon and Neutron RIs (PSI) - 31 Aug 2021
Brian and Abigail discussed and scoped the data policy framework update. WP2 is preparing to have it ready for internal review by the end of July.

27 Apr 2021

Abigail reported a successful RDA session on PaN COVID-19 data with good talks, but unfortunately no time for discussion. Andy agreed and mentioned a follow-up workshop was in preparation (Brian, Andy, Frank). Talks will also be made available by the RDA.

On PIDs, the WP continues to develop the scope of this task. Abigail recalled that the write-up from the good practices meeting was available in WP2’s drive. On this topic, Daniel wondered if a dedicated event on the implementation part of PIDs should be organised. The next EOSC PaN symposium or a dedicated Technical Coordination Workshop were mentioned as possible candidates. This suggestion will be followed-up by Sophie.

Data policy consultations are now all finished and WP2 is missing only 2 reports (due end of April).

Abigail also contributed to the part describing ExPaNDS in the update of the SPARC Europe analysis of Open Science Policies in Europe that will be published around the end of April. The implementation story of ExPaNDS for FAIRsFAIR is also finished and approved and will be published by FAIRsFAIR in the next few days.

Finally, Abigail mentioned the upcoming FAIRsFAIR’s third synchronisation workshops, organised as a series of sessions between the 29th April and the 10th June 2021. Abigail will be representing ExPaNDS at most of the sessions, Oliver also agreed to attend the session on skills for FAIR. We are still looking for someone to represent ExPaNDS for the session on the “FAIR ecosystem” (WP3?) and sustainability and governance (WP1?).

13 Apr 2021

30 Mar 2021

Abigail presented the PaN metadata framework to the FAIR TF of the INFRA-EOSC-5 projects today.

Data policy consultation results have been finalised for DESY, Elettra and ISIS and interviews are now complete for ALBA, Diamond, HZDR and MAX IV. The discussions and the feedback received so far are very interesting. Abigail reminded the remaining facilities (HZB, Soleil and PSI) that the results were expected by the end of April. To start writing the final version of the data policy framework, meetings have now been planned every two weeks, starting in mid-May.

For the DMP task, partners are currently invited to provide comments on the RDMO questions in this spreadsheet (see worksheet 2).

For the upcoming PaNSIG session at the 17th RDA plenary, the organisers offered a “day ticket” of 100£ and a bulk registration for PaN. A separate meeting will be held with WP6/WP1 to see what we can offer and to whom.

16 Mar 2021

Data policy consultation results have been finalised for ISIS and Elettra. Other facilities carry on (see progress here).

Abigail reported the meetings on the DMP task are now regular. A typical list of questions to be asked when doing a DMP is being settled and examples of different proposals for beamtime are being shared.

The FAIR implementation story of ExPaNDS for FAIRsFAIR Abigail wrote was approved and will be published in FAIRsFAIR website very soon.

Brian mentioned the PaNSIG session at the 17th RDA plenary had now a confirmed timeslot (see link).

02 Mar 2021

On the data policy consultation, Abigail shared the table to monitor progress at the different facilities and encouraged participants to keep it updated. The feedback to WP2 is due by the end of April so the first two steps (finding the right contact and scheduling the interviews) should now be done. Additionally, Abigail is writing an ‘implementation story’ for FAIRsFAIR, explaining how we used their recommendations for our data policy framework.

The report from the PIDs and DOI session is available for participants to review and provide feedback to (file access restricted to WP2 for now).

The PaN session at the RDA plenary was accepted, without a confirmed timeslot yet. Brian now would like to discuss the possible subsidy from ExPaNDS/PaNOSC travel money to cover the registration fees of speakers at least, of bulk registrations at best. A meeting on Friday is scheduled with WP6 and will be used to discuss this.

16 Feb 2021

Abigail has now followed up individually, either by email or in separate meetings, with WP2 colleagues who are undertaking consultations in relation to the data policy framework. This was to ensure that the task asked was clear, and also to help with any questions about the consultation process and expected output. An email has also gone out to the list with suggestions of which areas of the facility might need to be involved in the consultation (e.g. user office, legal, computing, etc.).

In the monthly DMP task meeting, we selected a range of use cases for the DMP work. Jonathan and Heike will meet to discuss further before our next monthly meeting.

Abigail is in the process of writing up the report on the task 2.4 PIDs for data best practice sharing meeting. This should be finished in the next day or so, and then will go to the speakers to sense check the write ups of their presentations. After that, it will go out to the WP2 list.

The next task 2.4 workshop on ‘other types of PIDs’ has been deferred until the second half of April. Vasily is working on the content and on contacting potential speakers.

Abigail has completed gathering information from all ExPaNDS facilities about who is responsible for data and publication management at their facilities, and how these two connect (or don’t connect). We have gathered this info to help with the planning of our planned symposium for librarians and data managers.

02 Feb 2021

19 Jan 2021

Brian reported the task on PIDs was kicked-off with presentations from a colleague involved in the FREYA project and one from Rolf. The next steps will be two-fold: meetings among experts to work on the PID infrastructure for ExPaNDS and meetings for a larger audience to share best practices at our facilities. A meeting is scheduled for next week with several facilities (including HZB, PSI, ISIS and ESRF) presenting their PID policy and implementation.

WP2 needs to follow-up on the facilities data policy consultation. Abigail and Brian are currently in touch with ISIS on the subject. The possibility to apply to the FAIRsFAIR call for policy enhancement support was relayed to partners and will be further discussed.

Abigail informed us she would be presenting our metadata framework to the other 5b projects at the FAIR task force meeting next Tuesday.

On the uptake of FAIR, the event for librarians is being prepared, Abigail currently investigating who is managing the data and how in the different partner facilities. Brian also mentioned he was still planning to have a PaNSIG session during the upcoming RDA event in Edinburgh.

15 Dec 2020

Brian was happy to confirm the delivery of the draft recommendations for FAIR PaN data management (D2.2). This document triggered complicated discussions which we managed to transform into a very interesting result. The hard work of each contributor was praised and the document’s quality was confirmed also by Patrick.

For the start of the next task on DMPs, Brian confirmed Jon from PaNOSC will be involved. For the start of the task on PIDs, WP3 will also be involved (see WP3 chapter).

Brian reminded of the importance for WP2 of the consultation exercise with the facilities on the data policies in 2021, which will be complemented by a specific event targeted to librarians and data policy facility staff, organised jointly with WP6.

Finally Brian mentioned the upcoming RDA meeting in April 2021 in Edinburgh (and remotely), where he is planning to get the PaN SIG revived. He discussed with Andy, who was interested to jointly submit a paper on FAIR data practices for facilities. The deadline is the 12th of January. For the paper we need to involve at least one facility outside of Europe, for which any suggestion from the PEB is welcome. The network of lightsources.org will also be used, thanks to WP6.

01 Dec 2020

Abigail reported that the FAIR data management deliverable was currently being internally reviewed with a deadline for reviewers set to the 3rd of December (this Thursday) EOB. Daniel will organise a follow-up meeting to finalise the document with the group once all reviews are gathered.

Abigail also mentioned the necessity to have senior management participate in the data policy consultations at every facility and that meetings with them should be booked soon to progress on this task. She asked for some advice on the right contact persons at the facilities not directly involved in WP2.

WP2’s DMP and PID tasks will officially be kicked-off in January with planned meetings on the 7th and the 14th.

Sophie reported on last week’s 5b task force on FAIR assessment tools where EC representative were present, including Christian. ExPaNDS had a 5-min lightning talk where she presented how the key elements of the data policy framework were used for facilities consultations and the first assessment of the FAIR maturity of our data catalogues with the D3.1 deliverable.
FAIRsFAIR is adding a FAIR layer to the CoreTrustSeal certification of data repositories with an automatic assessment tool called F-UJI. It is developed using the criteria of RDA’s FAIR Maturity Model. We should look at it for our data catalogues. It is however only a general-purpose assessment and of course does not cover the PaN-specific aspects to qualify the metadata as ‘rich enough’.

Finally, Abigail pointed to the publication of UNESCO draft recommendations on open science, linking it to the human rights, a paper that is having a wide echo in the community right now. The draft is open to feedback until the 31th of December 2020 and Abigail wondered whether we should try and send an ExPaNDS feedback.

17 Nov 2020

The FAIR data management deliverable due by the end of November (D2.2) is almost ready for internal review. It was agreed that Daniel would share it this week to Patrick, Sophie, Brian and Andy.

27 Oct 2020

13 Oct 2020

WP2 delivered its two FAIR workshops on 1st and 2nd October. Roughly 100 people attended both sessions, representing a good spread of roles across instrument scientist, computing staff, other facility staff, and senior management.
The presentations raised some interesting questions from the audience. We await feedback from the post-workshop survey, and the workshop recordings will go up on the ExPaNDS website in the coming weeks, as will responses to the questions we could not answer live. Abigail thanked again Kat, Emily, WP6, and all of the presenters!

Work also continues on FAIR data management (D2.2). The structure of the deliverable is now well-developed and WP2 aims to have the content mostly complete by end of October in preparation for internal review.

Abigail also reported we are considering how best to proceed with the glossary work started over the summer. Related to it, Abigail sent feedback on the EOSC glossary with the result that several suggested changes have been accepted and will be incorporated into the next release of the document.

29 Sep 2020

The finishing touches are being put on the upcoming workshop on FAIR. There is over 100 registered participants now!

With the data policy framework published, WP2 is focusing on D2.2, FAIR data management. Brian mentioned last week’s useful discussion with Alun and Andy to coordinate D2.2 with WP3 and with PaNOSC.

15 Sep 2020

The data policy framework is being finalised by Brian, taking in the last comments made by internal reviewers. The final version is to be uploaded and made public by the end of this week. Now the focus for the next two months will be on FAIR data management (D2.2), for which the general features and purpose are agreed upon.

Concerning the upcoming workshop on FAIR, Daniel and Abigail are to meet separately to prepare their talks.

For task 2.2, Heike is trying to participate to PaNOSC meetings on DMPs but it is hard to keep up, having in parallel the ExPaNDS meetings, where PaNOSC is not attending. Brian will talk with Andy to better coordinate the common works within the two WP2s.

01 Sep 2020

Andrei confirmed the D2.1 data policy deliverable was in internal review for a foreseen delivery next week. Abigail presented the approach for this data policy framework to the 5b task force on FAIR last week which received a lot of interest. Andrei consequently asked how public the document was before EC review and which channels we had to share and publish it.
Patrick confirmed we didn’t need to wait for the EC review to make the deliverable public, their approval happening at mid-term at the earliest. Sophie added that after uploading the final deliverable to the EU portal she would also upload it to Zenodo, making it public.

WP2 is also working on harmonising the PaNdata ODI, Andrei reporting they detected a lack of terms and metadata elements they are planning to fill.

Regarding the work on the glossary, Andrei reported difficulties in reaching consensus, which could be solved if more experts from the PaN community were involved. Instead of using the EOSC channels to call for participation to the work meetings on the glossary as was first brought up, Patrick suggested to find the experts we needed and contact them directly.

For dissemination channels, once the deliverables are published, WP2 can refer to Isabelle and Kat to find the best means of publishing / sharing them. Zenodo, EOSCsecretariat and Twitter were given as examples.

Kat also mentioned the registration to the online workshop on FAIR would open by the end of this week.

18 Aug 2020

Brian reported that the D2.1 deliverable should be ready for project review by the end of the week. The suggested reviewers were Frank Schlünzen, Uwe, Patrick and Sophie. It was agreed that the google doc version would be shared for comments, even though all references form the native version are not available, for formatting issues. Andy will also be involved in the review and Brian will be in touch separately to discuss with him and explain the differences to the PaNOSC data policy model.
It was agreed that the references should be added at the end of the document, in the final version, since there are ~100 of them and it would ultimately facilitate the work of the EU reviewers.

Brian and Abigail also reported the progress on the FAIR workshop of the 1st and 2nd of October with almost all speakers booked. The registration shall open ASAP and a parallel meeting with Kat will be planned this week to that end.

04 Aug 2020

21 Jul 2020

Regarding D2.1, Brian mentioned WP2 carried on collecting the national policies landscape and had talked with Jos van Wezel from the policies task force of the 5B projects to see how we could help each other. There is still some work but the deliverable is shaping up, WP2 is still planning to have it ready for the end of August.

Regarding D2.2, as mentioned earlier it needs to be shifted by 3 months. Daniel, Abigail and Brian have reshaped it, reconciling their views on what it should be and the level of details needed.

The workshop on FAIR is planned for the 1st-2nd of October at 11am CEST. It will last 2x90min. The outlines of the content and the speakers are now decided, though some of the latter still need to confirm. Meetings are planned in the following weeks with WP5 and 6 to progress on the form. Abigail clarified that some parts of the workshop will be interactive but that, in the end, nothing would be asked from participants in advance. Actual exemples from HZDR, Diamond and ESRF will be included.

07 Jul 2020

A specific WP2 meeting is planned tomorrow where the request to delay one of the deliverables will be discussed in more details.

23 Jun 2020

Concerning the data policy update (T2.1), discussions are still ongoing inside WP2 to revise the outline for the M12 deliverable. Abigail explained that for us national RIs, the national data policies could highly affect our own data policies and that a gap analysis needs to be made to measure the impact adopting the PaNOSC policy would have. Each partner is looking at those for the next meeting.

In parallel, the T2.3 on standards for data management is progressing normally, with a good implication of T3.2 contributors also.

During the preparation of the training workshop on FAIR, it appeared we lacked concrete examples of FAIR success stories for PaN users. If someone has suggestions, please send them to Abigail.

WP2 was also approached by FREYA for a 15-min-presentation on PIDs for a workshop planned in July. We are studying the possibility to deliver.

09 Jun 2020

Abigail and Brian expressed worries on the ongoing works in WP2. The consultation process with facilities is more complicated than foreseen, because they don’t want to be bound to any suggestion made to the policy framework in a short delay, without having followed the usual thorough and high-level internal process of data policy discussions. The focus of the M12 deliverable will need to be adapted and the strategy for facility consultation redesigned.

The other tasks are also struggling to go ahead, due to a lack of momentum which is not likely to get better with the summer and the loosening of the travel restrictions. A dedicated PC/WP2 meeting will be planned to discuss this matter offline.

26 May 2020

The PaNOSC data policy is now finished and Abigail explained WP2 has distributed roles for ExPaNDS facilities consultation on the policy to be held until mid-June. The glossary is also progressing.

28 Apr 2020

Abigail updated on the current works concerning the data policy being evaluated against the RDA data maturity model. The next step will be to start the consultations with our facilities. UKRI will ask for help from Soleil and PSI, the other 2 contributors to this task. Mirjam said the contact point for PSI was Valentina.
Off meeting: As long as the open position for SOLEIL is not filled, Majid and Brigitte remain the contact points for SOLEIL for WP2.

Concerning the glossary, the gathering of terms and definitions is coming to an end. The next step will be to reach a consensus on one definition per term with every contributor. Abigail also mentioned she’s been discussing with the EOSC glossary and that their approach was a bit different and not directly applicable to ExPaNDS.

To fill in the KPI on the number of data DOIs issued by our partner facilities, Brian said the datacite repository could be used directly, searching by facility. Abigail added she was looking for an automatic way to retrieve the data.

14 Apr 2020

Recruitment update: 1 position for ALBA to be published soon (general delay at ALBA re. recruitment because of Corona) TBC for PSI but will probably only affect current resources (Sophie to ask Mirjam) TBC for Soleil (Sophie to ask Brigitte)

Abigail reported WP2 set a timeline for upcoming tasks and activities and was carrying on as planned with the data policy framework, glossary and building the data life cycle (building on PaNdata deliverables).

Kat reminded there was a previous version of an ExPaNDS glossary that could be used.

Alun asked how much WP2 was focused on FAIR data compared to FAIR services. Followed a discussion to stress that WP2 could and should help on all aspects of FAIR (not only ‘F’ and ‘A’) and not only regarding data but also to make WP3 and WP4 products FAIR themselves.

31 Mar 2020

Currently there is a lot of progress made consulting the WP2 contributors on the data policy framework with PaNOSC, which is much appreciated. The next steps will be to integrate the facilities, starting with a survey to compare their data policy status with the current draft framework. Abigail explained the methodology for the survey was being developed.

The need for a precise definition of the terms used emerged from the meetings so Brian started a project glossary.

The activity to produce recommendations for good data management also started.

17 Mar 2020

The data policy framework due in 08.2020 is the next big step for WP2. The next 'tangible' deadline to track progress on this task is the survey to be sent to all partners on data policy in the coming 3 weeks.

03 Mar 2020

18 Feb 2020

A recruitment is under way at STFC to assist Brian on ExPaNDS WP2, and a new person should arrive in March. Brian, Andy and Daniel agreed on meeting to talk about the data policy and Brian will attend PaNOSC’s Data policy VC on the 19.02.2020 at 1pm CET.

FYI, the issue of Data Intelligence on FAIR principles is worth reading and some of their recommendations will be added to the working data policy framework.

04 Feb 2020

Daniel is checking with Brian before officially stating we want a common PaNOSC/ExPaNDS data policy framework. If so, he will make sure we have a more active role in the creation of the data policy framework with PaNOSC and the ExPaNDS facilities are involved since it’s an important document. Review meeting on the living document every 2 weeks.

21 Jan 2020

07 Jan 2020

The results of the landscaping questionnaire were published at the end of December and are to be shared with Andy. The next important task is the common Data Policy issued by PaNOSC and for which a draft is soon to be shared with Brian and to WP2. If Andy consents, Brian will distribute it to all ExPaNDS WP.

03 Dec 2019

13 Nov 2019

Survey under preparation and coordinated with WP3 and PaNOSC; plan to submit it mid of November; Heike works on DMP; Brian gave a talk at the OpenScienceFair in Porto on ExPANDS; recruiting is ongoing; participating in the meeting of the FAIRsFAIR Synchronisation Task Force on 25 November in Budapest.